Venue Art Coordinator

WHO WE ARE

Level99 is a real-world gaming venue designed for adults, featuring over 50 mental and physical challenges in artistic environments. Games range from ninja warrior obstacle course style challenges to mental logic puzzles, and everything in between. Each challenge is quick—just 1 to 4 minutes—and Players can do the same room over and over again, or they can move on to something new. Like a video game, Players earn rewards, climb the leaderboard, and make progress – each time a Player comes back, the game remembers where they left off.

Alongside the games, Level99 offers a full-service bar and award-winning restaurant – featuring scratch-cooking, local craft beers, handmade cocktails, and a variety of event spaces. Level99 has locations in Natick, MA, Providence, RI, Tysons, VA, and is opening in West Hartford, CT, Disney Springs, FL, King of Prussia, PA, and Paramus, NJ. Level99 is backed by Act III Holdings, led by Panera founder Ron Shaich, and we have a talented team that has worked on successful entertainment projects ranging from 5 Wits to Walt Disney Imagineering. Visit www.level99.com for more details.

OVERVIEW

Level99 is seeking a Venue Art Coordinator to support our Senior Art Producer in creating immersive art experiences across multiple new venues each year. This role combines creative production, technical drafting, vendor coordination, and project workflow management. Ideal for someone who thrives in a fast-paced environment and is excited about bringing large-scale, experiential art to life.

RESPONSIBILITIES

Support development of venue artwork, installations, and Glyph Collection experiences.
Assist with show control integration and site readiness documentation.
Coordinate artists, vendors, fabricators, and project managers.
Maintain documentation, schedules, and trackers (Airtable, Asana, Google Drive).
Attend meetings, capture notes, and follow up on action items.
Support budgeting, estimating, and resource planning.
Travel to venues for installation and QC support.

MUST-HAVE SKILLS

1–3+ years in art production, exhibition/museum work, scenic design, immersive art, or entertainment.
Strong technical skills in modeling, rendering, and documentation tools.
Excellent organizational, communication, and problem-solving skills.
Ability to collaborate across creative, technical, and operational teams.
Passion for immersive experiences and experiential storytelling.
Ability to read technical drawings and support on-site installations.

OTHER DESIRABLE (BUT NOT NECESSARY) SKILLS & EXPERIENCE INCLUDE

Skills in Blender, Bluebeam, Adobe Creative Suite; Revit/CAD a plus.
Experience with show control systems or cross-disciplinary installations.
Passion for creative experiences, audience engagement, and innovative art environments.

$60,000 - $70,000 a year

While we don’t expect a candidate to have deep experience in all of the above, we’re looking for someone with the passion and capability to learn quickly in the areas that are new!

YOU MIGHT BE A FIT ON THE LEVEL99 TEAM IF YOU…

• Like to laugh, would be described as a "low maintenance, low drama" person, have a tendency to have a bit of fun while you work

• Have a high tolerance for ambiguity, like to go fast, and are excited to learn on the job

• Are just a little bit obsessive about getting the details right the first time

• Have a high energy personality, the kind of person who is typically smiling, and likes to "get it done now"

Level99 is an E-Verify employer.

OVERVIEW

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