Vendor Relations Specialist

Who We Are

Villa is building America’s leading next-generation homebuilding platform. With a mission to be the easiest, fastest and most cost-efficient way to build homes, Villa is a highly scalable new approach to offsite homebuilding and is critical in solving the many problems facing the U.S. housing market. Villa provides end-to-end services for customers that span feasibility, design, permitting, and construction of high-quality homes built using modern offsite construction. Villa is currently the largest ADU builder in California and is growing rapidly into other housing products and geographies.

Role Overview

We're looking for a proactive, detail-oriented Vendor Specialist to join our team and help lead our Vendor Management team across a wide range of projects in a fun, fast-paced environment. This is a rare opportunity to join a start-up with a mission that uplifts!

You'll drive initiatives, set priorities, and build systems that help Villa scale. You'll also roll up your sleeves, jumping into bid coordination, case management, and vendor communications when the team needs support.

This is a full-time remote role that reports to the Head of Vendor Management and requires travel up to 20% to vendor locations and project sites.

• Bid coordination: pull together scope docs, gather vendor quotes, compile bid packages
• Vendor communications: pricing requests, scope clarifications, schedule confirmations, follow-ups
• Case queue work: pick up cases, respond to requests, chase down stalled items
• Compliance admin: pull insurance certs, verify licenses, update tracking sheets, send renewal reminders
• Vendor onboarding execution: send contracts, enroll in wrap insurance, set up portal access, train vendors

• Own the vendor lifecycle strategy: onboarding, compliance, performance management, and network expansion.
• Lead vendor compliance programs: license verification, insurance tracking, and safety documentation.
• Drive vendor performance management: define KPIs, build scorecards, and lead conversations with underperforming vendors. Lead annual pricing coordination: manage updates across the vendor network, analyze competitiveness, and recommend changes.
• Be the go-to expert on vendor operations, sought out by PMs, Supers, and leadership for advice on vendor issues.

• Can zoom out to strategy and zoom in to execution, sometimes in the same minute
• See problems before they become urgent and take initiative to solve them
• Are energized by ambiguity and can bring structure to undefined situations
• Care deeply about making the people around you more effective
• Will process a change on Tuesday and present to leadership on Wednesday
• Want ownership and accountability, not just a title
• Believe no task is beneath you if it helps the team win

• 5+ years in construction operations or vendor management
• Proven track record leading cross-functional initiatives
• Strong project management and communication skills
• Experience building processes that scale
• Experience in residential construction, modular/factory-built housing, or ADU development
• Background in vendor management, procurement, or supply chain
• Familiarity with compliance requirements in construction (licensing, insurance, safety)
• Able to work in the US without sponsorship

We are focused on building a diverse and inclusive workforce. If you're excited about this role, but do not meet 100% of the qualifications, we encourage you to apply.

Villa is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles FCIHO, we will consider for employment qualified applicants with arrest and conviction records.

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