Senior Medicare Complaints Specialist

At Devoted Health, we’re on a mission to dramatically improve the health and well-being of older Americans by caring for every person like family. That’s why we’re gathering smart, diverse, and big-hearted people to create a new kind of all-in-one healthcare company — one that combines compassion, health insurance, clinical care, service, and technology - to deliver a complete and integrated healthcare solution that delivers high quality care that everyone would want for someone they love. Founded in 2017, we've grown fast and now serve members across the United States.  And we've just started. So join us on this mission!

Job Description

A bit about this role:

As a Senior Medicare Complaint Specialist at Devoted Health, you will serve as a key contributor in resolving complaints submitted directly to Medicare by our members. These cases often require thoughtful investigation, strong collaboration across departments, and compassionate communication. You will play a crucial role in ensuring member concerns are addressed promptly, accurately, and in compliance with CMS regulations—helping build trust with our members while supporting Devoted’s mission and contributing to star rating improvement efforts.

This position is ideal for someone who is detail-oriented, member-obsessed, and passionate about quality improvement and operational excellence. You’ll also work on complex and escalated cases, contribute to root cause analysis (RCA) reporting, and help drive continuous learning across the team.

Your Responsibilities and Impact will include: 

• Research and resolve Medicare-submitted complaints in accordance with CMS guidelines and internal SOPs

• Maintain current knowledge of Devoted Health products and benefit offerings.

• Support a culture of continuous learning and member advocacy, helping Devoted fulfill its mission

• Handle complex or highly escalated cases with professionalism and empathy

• Communicate with members via phone, email, and written correspondence to resolve complaints and foster trust

• Triage complaints to ensure accurate categorization and routing to the appropriate teams

• Document all complaint activity with accuracy across multiple systems and platforms

• Ensure all CMS complaint timelines and internal SLAs are met

• Conduct root cause analyses and help categorize complaints appropriately

• Review call history and interactions to identify coaching opportunities and potential systemic issues

• Compile RCA data for reporting and contribute to insights that drive operational and member experience improvements

• Share learnings, trends, and best practices across internal teams and AHS partners

• Participate in team training efforts and support new team members

• Contribute to ad hoc projects or process improvement initiatives as needed
   

Required skills and experience: 

• 3+ years of experience in Medicare Advantage, preferred direct involvement in complaints, appeals, or grievances.

• Familiarity with CMS Chapter 2 and Chapter 3 guidelines

• Excellent customer service and conflict resolution skills, particularly in sensitive or high-stakes situations

• Strong written and verbal communication skills, with the ability to explain complex issues clearly and compassionately

• Comfortable using multiple platforms, tracking systems, and internal databases

• Skilled in organizing tasks, managing workload, and allocating time across multiple objectives.

• Strong organizational skills with a keen attention to detail and accuracy

• Ability to work both independently and collaboratively within a fast-paced, deadline-driven environment

• Adaptability: Handles changing regulations, priorities, or case volumes with resilience and teamwork.

Desired skills and experience:

• Bachelor’s degree or equivalent experience in healthcare, conflict resolution, public health, or a related field

• Experience working directly with CMS submissions and CTM documentation

• Knowledge of health insurance products, claims processing, and member benefits

• Prior experience identifying operational gaps or trends based on complaint data

• Familiarity with RCA methodologies and reporting best practices

• Experience mentoring peers or participating in training initiatives
   

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Salary range: $26-$30 per hour

Our ranges are purposefully broad to allow for growth within the role over time. Once the interview process begins, your talent partner will provide additional information on the compensation for the role, along with additional information on our total rewards package. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Our Total Rewards package includes:

• Employer sponsored health, dental and vision plan with low or no premium

• Generous paid time off

• $100 monthly mobile or internet stipend

• Stock options for all employees

• Bonus eligibility for all roles excluding Director and above; Commission eligibility for Sales roles

• Parental leave program

• 401K program

• And more....

*Our total rewards package is for full time employees only. Intern and Contract positions are not eligible.

Healthcare equality is at the center of Devoted’s mission to treat our members like family.  We are committed to a diverse and vibrant workforce. 

Devoted is an equal opportunity employer. We are committed to a safe and supportive work environment in which all employees have the opportunity to participate and contribute to the success of the business. We value diversity and collaboration. Individuals are respected for their skills, experience, and unique perspectives. This commitment is embodied in Devoted’s Code of Conduct, our company values and the way we do business.

As an Equal Opportunity Employer, the Company does not discriminate on the basis of race, color, religion, sex, pregnancy status, marital status, national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.