Remote Administrative Assistant - Boise, ID

Location: Remote | Position: Part-Time (with potential to transition to Full-Time as practice expands)
Company: Common Ground Learning – Applied Behavior Analysis (ABA) Practice
Pay: $13–$20/hr

About Us

Common Ground Learning is a boutique ABA practice dedicated to supporting children with developmental disabilities and behavioral challenges through compassionate, high-quality services. We value collaboration, kindness, organization, and professionalism, and we are looking for an administrative assistant who shares our mission and wants to grow with our team.

Position Overview

The Administrative Assistant plays a key role in ensuring smooth daily operations, supporting clinical staff, and maintaining clear communication with families. This part-time role offers the opportunity to grow into a full-time position as the practice expands. We are looking for someone organized, dependable, and enthusiastic about contributing to a team that makes a meaningful impact.

Responsibilities

• Answer phone calls, emails, and general inquiries from families, staff, and referral sources

• Schedule and coordinate client and clinician appointments

• Maintain client and staff records in compliance with HIPAA regulations

• Assist with onboarding paperwork for new clients and employees

• Support billing, authorizations, and insurance documentation as needed

• Manage calendars, meetings, and office correspondence

• Order office supplies and maintain an organized workspace

• Assist with data entry, filing, and document preparation

• Support the development of SOPs for a growing agency

• Perform other administrative tasks as assigned

Qualifications & Requirements

• Friendly, professional, and compassionate demeanor

• Detail-oriented, reliable, and highly organized

• Ability to multitask and prioritize in a fast-paced environment

• Team-oriented with a proactive attitude

• Strong written and verbal communication skills

• Ability to handle sensitive information with discretion

• Demonstrated experience in complex scheduling and calendar management

• Basic computer skills: Microsoft Word, Google Workspace, Adobe (PDF editing)

• Previous administrative or office experience preferred

• Experience in healthcare, education, or ABA settings is a plus

• High school diploma or equivalent required

Why Join Common Ground Learning?

• Meaningful work supporting children and families

• Supportive and collaborative team environment

• Opportunity for growth and potential transition to full-time

• Hands-on experience in a growing ABA practice

• Paid time off; health benefits and holiday pay for full-time employees

• Chance to be part of a mission-driven, compassionate organization