Position Overview
The Registrar will manage all aspects of student records, including registration, requesting student documents, as well as updating student data. The ideal candidate will have a strong understanding of academic policies and procedures, excellent communication and customer service skills, and the ability to work independently and collaboratively as part of a team.
Essential Position Functions
- Registration Support: Assist with the student registration process, ensuring timely and accurate collection and verification of required student records, enrollment forms, and related documentation.
- Student Record Management: Maintain, update, and securely store Academic Achievement Records and cumulative student records through accurate data entry as directed by the Academics team and counselors.
- Maintain and update Academic Achievement Records/cumulative records through data entry for students as directed by the academics team/counselors.
- Scheduling Coordination: Enter student schedules into the system and support schedule adjustments as needed, collaborating with counselors and academic teams to ensure accurate student placement.
- Student Transfers and Withdrawals: Coordinate the transfer and withdrawal process, including initiating, processing, and confirming the completion of all required steps for students transitioning in or out of the school.
- Produce and send Verification of Enrollment (VOE), upon request, to pertinent and appropriate parties.
- Request student records from the sending school and disseminate them appropriately.
- Release Texas Virtual School communications regarding student records and record retention when appropriate to inform families, and on behalf of Stellar Virtual and partners.
- Compliance and Record Retention: Ensure all student data entry, record-keeping, and retention practices comply with school policies and state regulations.
- Perform other job-related duties as assigned.
Required Skills, Knowledge, and Abilities
- Knowledge of record maintenance; district policies and procedures, state regulations concerning enrollment, and credit requirements.
- Strong organization, communication, and interpersonal skills; strong work ethic.
- Proven proficiency in MS Excel, and MS Word.
- Willingness to become proficient in “newer” technologies such as Zoom, Google Workspace, and Google Sheets.
Education & Certification Requirements
- A minimum of a High School Diploma or equivalent is required.
- At least three (3) years of clerical or secretarial experience.