Recruiting Coordinator

We're seeking a detail-oriented Recruiting Coordinator to join our talent team at Luma AI. In this pivotal role, you'll ensure a seamless candidate experience while supporting our recruiting team in finding exceptional talent to build groundbreaking AI technology. The ideal candidate is highly organized, tech-savvy, and passionate about creating an outstanding experience for everyone who interacts with our hiring process.

What You'll Do

• Manage end-to-end interview scheduling for candidates and hiring teams, creating a smooth, well-coordinated experience

• Serve as the primary point of contact for candidates, providing timely updates and clear communication throughout the hiring process

• Maintain accurate candidate data and documentation in our ATS (Ashby)

• Coordinate candidate travel and accommodations when necessary

• Prepare interview materials and assist with interview panel preparation

• Help organize and execute recruiting events, both virtual and in-person

• Track recruiting metrics and prepare regular reports on hiring progress

• Identify opportunities to improve and streamline our recruiting processes

• Collaborate with the broader talent team to ensure consistent quality across all candidate touchpoints

What We're Looking For

• 3+ years of experience in recruiting coordination, preferably in a technology company

• Strong organizational skills with exceptional attention to detail

• Experience with ATS systems (Ashby experience is a plus)

• Excellent written and verbal communication skills

• Problem-solving mindset with ability to juggle multiple priorities

• Tech-savvy with proficiency in Google Workspace, scheduling tools, and willingness to learn new systems

• Strong interpersonal skills and ability to work with diverse stakeholders

• Experience supporting technical hiring is a plus

Standout Qualities

• You're meticulously organized, with systems to track complex scheduling across multiple time zones

• You anticipate needs before they arise, proactively addressing potential conflicts

• You're adaptable and responsive, handling last-minute changes with grace

• You prioritize candidate experience, ensuring everyone feels valued throughout the process

• You're passionate about building diverse teams and creating inclusive hiring practices