Purchasing Project Coordinator

The Role

Source is looking for an experienced and detail-oriented Project Coordinator to join our Purchasing department. The successful candidate will be responsible for organizing information for the internal team expeditiously, interfacing with vendors to support project timelines, updating expediting reports accurately and tracking submittals. The Purchasing Project Coordinator will work with internal teams to creatively and proactively avoid potential risks to project timelines. 

The ideal candidate should have a strong knowledge of FF&E, excellent negotiation skills, and the ability to assist in creating cost-effective purchasing strategies. Being highly organized with the ability to manage multiple projects concurrently is essential for this role.

Your Impact

• Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software
• Request control samples from design to to suppliers for submittal
• Assist Purchasing Manager to resolve challenges that arise after orders are issued
• Ensure suppliers are providing designers with shop drawings, finish samples, etc. 
• Monitor the approval process for all submittals to design and update submittal matrix
• Work with proprietary Source software to update specification changes
• Coordinate project resources, tasks, and timelines
• Maintain awareness of project budgets and cash flows
• Assist with researching and evaluating product options
• Work with internal teams to determine product needs and specifications
• Develop project plans and ensure timely completion
• Support project managers with day-to-day operations and project needs
• Monitor and report on project progress in proprietary software
• Identify and resolve project issues
• Ensure that quality standards are met
• Track and manage inventory by reconciling packing slips and receiving reports to purchase orders 
• Track progress and ensure projects meet quality standards
• Work collaboratively with stakeholders to ensure successful project completion
• Report project status to internal project stakeholders
• Drive the project close out process by collecting FR certificates, care and cleaning documentation, and warranty information
• Alert accounting 2 months prior to job completion to begin financial close out

What You’ll Bring to the Role

• Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience
• 1+ years of hospitality FF&E or OS&E project coordination or management experience
• Proficiency in Google Workspace
• Desire and willingness to to learn and implement new technologies
• Strong problem-solving and critical thinking skills
• Excellent organizational and communication skills
• Ability to work independently and in a team environment
• Ability to work under pressure and meet tight deadlines

Why You’ll Love Working at Source

Innovative Work – Be part of a disruptive tech platform transforming the construction industry.

Career Growth – Work with an ambitious, high-performing team that values professional development.

Remote Flexibility – Fully remote position with collaborative, tech-enabled workflows.

Collaborative Culture – Join a company that values teamwork, respect, and transparent communication.

Competitive Compensation & Benefits – Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO.

Our Core Values

Solve Hard Problems.

✅ Accountable to Execute – Execution eclipses strategy. Planning is important, execution is urgent.

🔄 Flexible and Embrace Change – Embrace constant change. Improve what works, replace what does not. 

🚀 Innovate and Think Big – Think bigger than incremental change and drive exponential improvement.

🤝 Respectful, Curious, and Collaborative – We collaborate best by asking questions, being eager to learn and taking an approach of curiosity not certainty.

🏗️A Foundation of Trust – We are reliable teammates and a trustworthy industry partner, fulfilling promises with excellence.

What to Expect in the Hiring Process

Step 1: Introductory Call
Step 2: Combined Technical/Cross-Functional Panel Interview
Step 3: Final Interview with Leadership
Step 4: Offer & Onboarding

Compensation Statement

Source carefully evaluates multiple factors to determine compensation, including a candidate’s skills, qualifications, experience, education, and training.

The actual compensation offered to a successful candidate will be based on these factors and may vary accordingly.

In addition to base salary, successful candidates may be eligible for sales commissions, discretionary bonuses and other incentives based on individual and company performance in alignment with Source’s applicable compensation and benefits programs.

Equal Employment Opportunity

Source is an equal opportunity employer. We believe that diverse perspectives and inclusive environments drive innovation, creativity, and success, and we are dedicated to fostering a workplace where everyone feels valued and empowered to contribute. We are committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, veteran status, political affiliation, or any other status protected by applicable law.

Candidate Accommodations

Source values the unique backgrounds, experiences, and perspectives of all current and prospective employees. We recognize that every individual contributes to our success, and we are committed to ensuring an inclusive and accessible hiring process.

Source provides reasonable accommodations for individuals with disabilities in the job application and recruitment process. If you require assistance due to a disability, please contact us at hr@tothesource.com or (971)271-6905 to request accommodations.

Work Authorization

Applicants must be authorized to work in the United States. Source does not provide employment visa sponsorship at this time.