Program Coordinator

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Program Coordinator in the United States.

This role plays a key part in the successful delivery of medical education programs across the life sciences sector, ensuring seamless coordination from planning through execution. The Program Coordinator manages multiple stakeholders, including healthcare professionals, speakers, vendors, and internal teams, to deliver high-quality, compliant, and well-orchestrated events. Operating in a fast-paced and highly regulated environment, the role requires strong organizational skills, attention to detail, and the ability to manage competing priorities. It offers exposure to the pharmaceutical and medical communications space, where precision and compliance are essential. The position is ideal for professionals who thrive in coordination-heavy roles and enjoy working both independently and collaboratively. It also involves occasional travel and the opportunity to support impactful healthcare education initiatives.

Accountabilities:

Coordinate end-to-end planning and execution of medical education programs, ensuring timely and compliant delivery.
Manage communications with healthcare providers, speakers, vendors, and internal stakeholders throughout the program lifecycle.
Organize logistics including travel arrangements, venue sourcing, contracting, catering, and audiovisual requirements.
Support attendee recruitment, confirmations, and engagement activities to ensure strong program participation.
Ensure adherence to PhRMA guidelines, client budgets, and regulatory requirements across all program activities.
Oversee on-site or virtual program execution, ensuring smooth delivery and high-quality experience for all participants.
Conduct post-event reconciliation, including expense processing, material collection, and reporting.
Maintain accurate documentation and ensure quality control across all planning and execution stages.

Requirements:

High school diploma or equivalent; additional education or relevant experience preferred.
Previous experience in meeting planning or program coordination, ideally within the pharmaceutical or healthcare industry.
Strong organizational skills with the ability to manage multiple programs and deadlines simultaneously.
Excellent communication skills, both written and verbal, with strong interpersonal abilities.
High attention to detail with the ability to perform quality checks and ensure accuracy in all deliverables.
Strong problem-solving skills and ability to remain composed under pressure.
Proficiency in Microsoft Office tools (Word, Excel, Outlook, PowerPoint, Teams).
Familiarity with PhRMA guidelines, Sunshine Act regulations, and compliance standards is highly desirable.

Benefits:

Competitive salary range: $37,400 – $106,800 (annualized, depending on experience and location).
Additional compensation opportunities including bonuses and incentive programs where applicable.
Comprehensive benefits package including health, wellness, and insurance coverage.
Remote work flexibility with structured coordination responsibilities.
Exposure to the pharmaceutical and life sciences industry with strong career development potential.
Opportunities to participate in impactful medical education programs improving patient outcomes.
Occasional travel opportunities for onsite program support.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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