Payroll Specialist

We're seeking a meticulous, experienced Payroll Specialist to manage diverse payroll frequencies, multi-state tax setups, benefits, 401(k), compliance filings, and acquisition support in a fully remote, fast-paced environment. Expertise in Paycom, private-equity integrations, and state account setup/close-outs is essential.

Key Responsibilities

· Payroll Operations

- Process bi-weekly, semi-monthly, and monthly payroll runs via Paycom for multi-state entities.

- Handle off-cycle payments, manual adjustments, and payroll corrections with precision.

- Maintain rate changes, benefits, and deductions.

- Manage the payroll inbox, resolving employee issues confidentially and promptly.

State Accounts & Authorizations

- Coordinate the opening and closing of state payroll tax accounts during expansions, acquisitions, or entity changes.

- Submit Power of Attorney (POA) forms to authorize payroll tax filings with relevant state agencies.

- Monitor and maintain state account status, renew POAs, and close accounts when no longer needed.

Acquisition Integrations

- Support HR and Finance with new entity data imports into Paycom.

- Audit payroll system integrations and resolve data discrepancies.

- Ensure multistate compliance during acquisition-related payroll transitions.

· Benefits & 401(k) Administration

- Administer benefit deductions: health, dental, vision, life insurance, and HSAs/FSAs.

- Process 401(k) deferrals, employer matches, loan repayments; assist with plan compliance processes.

- Support annual Form 5500 filing, ACA reporting, and benefits eligibility audits.

·

Tax, W-2s & Government Filings

- Maintain payroll tax accounts and submit state/local tax registrations and filings.

- Coordinate vendor relationships for tax filing, remittance, and reconciliations.

- Prepare and support year-end W-2 processing, handle corrections, and address employee inquiries.

·

Audits & Reporting

- Support internal/external payroll, tax, and benefits audits, ensuring documentation accuracy.

- Generate and provide payroll, tax, benefits, and state compliance reports to stakeholders.

- Keep detailed records of payroll activity, state account statuses, and POAs.

Requirements

Qualifications

- Must be located in EST time zone

- Minimum 3 years payroll experience, including multi-state processing

- Must be proficient in Paycom

- Experience with payroll tax account management, POAs, and state agency coordination

- Solid knowledge of benefits deductions, 401(k) administration, and Form 5500 filing

- Familiar with W-2 preparation, ACA compliance, year-end processing, and wage-and-hour laws

- Detail-oriented, confidential, organized, and deadline-driven

- Strong communication and time-management skills - CPP certification is a plus

Work Environment

- Fully remote role with core-hours availability

- Dynamic private-equity environment with frequent acquisition activity

- Collaborative HR/Finance team supporting process improvements

This is a new position created to support our continued growth and acquisition strategy. As our organization evolves, job responsibilities may be adjusted or expanded to align with changing business needs.

Benefits

Medical, Dental, Vision, PTO, Holidays