Payroll Manager

In this role, you will manage end-to-end payroll operations while ensuring compliance across multiple jurisdictions and supporting scalable people operations. You will partner with cross-functional teams to improve processes, maintain accurate records, and deliver a seamless payroll experience for employees.

• Own and oversee payroll processing operations, ensuring accurate and timely employee payments, including variable compensation and incentive payments.
• Manage multi-state payroll compliance, including registrations, tax filings, regulatory requirements, and responses to agency notices.
• Administer payroll systems and HR technology platforms, ensuring configurations, workflows, and processes support business needs.
• Manage variable compensation processes, including compensation documentation, payment validation, and annual salary benchmarking initiatives.
• Support compensation strategy by analyzing market data, maintaining salary bands, and identifying opportunities for improvement.
• Lead payroll audits, including annual payroll system reviews, 401(k) compliance testing, and external audit support.
• Manage retirement plan administration, including digital 401(k) platforms and required compliance activities.
• Oversee Workers’ Compensation administration, unemployment claims, and Department of Labor inquiries.
• Support business expansion into new states by coordinating registrations and implementing jurisdiction-specific payroll requirements.
• Maintain employee timekeeping processes, provide training on payroll practices, and serve as a trusted resource for payroll-related questions.

Requirements:

The ideal candidate is an experienced payroll professional with strong knowledge of multi-state payroll operations, compliance requirements, and modern payroll technologies. You should be detail-oriented, analytical, and comfortable managing complex processes independently in a remote environment.

• 7+ years of progressive payroll experience, including significant multi-state payroll responsibilities.
• Proven experience managing payroll compliance across multiple state tax jurisdictions.
• Advanced experience with modern HRIS and payroll platforms such as Rippling or similar systems.
• Hands-on experience administering digital 401(k) platforms and supporting retirement plan compliance.
• Strong proficiency in Excel or Google Sheets, including formulas, pivot tables, data analysis, reconciliation, and reporting.
• Deep understanding of payroll compliance requirements, including tax filings, ACA reporting, W-2 compliance, 401(k) testing, and audit processes.
• Experience with Workers’ Compensation regulations and state-specific payroll requirements.
• Strong analytical skills with the ability to identify discrepancies, improve processes, and prevent payroll issues.
• Excellent communication skills with the ability to collaborate effectively with People, Finance, Legal, and employees.
• Ability to manage multiple priorities, work independently, and operate effectively in a fast-changing environment.
• Experience supporting healthcare, clinical, or billable-hour payroll structures is a plus.

Benefits:

• Competitive annual salary range of $99,000 – $110,000 USD.
• Fully remote work environment with the flexibility to work from anywhere in the United States.
• Flexible working hours and an async-friendly team culture.
• Opportunity to build and improve payroll infrastructure within a growing organization.
• Collaborative environment with cross-functional exposure across People, Finance, and Legal teams.
• Opportunity to contribute to scalable operations and employee-focused initiatives.