Office Clerk

StillWater Strategies is a boutique management consulting firm dedicated to partnering with founders and leadership teams as they navigate periods of growth, transition, and organizational complexity. Our mission centers on creating operational clarity by aligning priorities, improving decision flow, and establishing consistent operating rhythms that enable sustained execution. We work intimately with a limited number of organizations to ensure depth, discretion, and meaningful impact. Our client companies do not lack ambition; rather, they have outgrown their current structures and require clear leadership strategies to match their evolving goals. As an Office Clerk at StillWater Strategies, you will play a vital role in supporting our dynamic team and ensuring smooth daily operations within a fast-paced, focused consulting environment. You will be responsible for managing a variety of administrative tasks that maintain office efficiency, help coordinate internal processes, and assist in communication and documentation. This position is an excellent opportunity for detail-oriented individuals who thrive in a structured, purpose-driven workplace that values clarity and collaboration. By joining StillWater Strategies, you will contribute to the operational excellence that directly supports our mission of helping leaders stabilize decision-making and remove structural constraints for their organizations.

Responsibilities

• Manage daily office operations including handling correspondence, answering phones, and greeting visitors.
• Coordinate and schedule meetings, appointments, and events for the consulting team.
• Maintain organized filing systems, both electronic and physical, ensuring easy access to important documents.
• Assist in preparing reports, presentations, and client materials as needed.
• Monitor and order office supplies and manage inventory to support uninterrupted office functions.
• Support onboarding processes for new employees and maintain accurate personnel records.
• Assist with travel arrangements and expense reports for team members.
• Facilitate communication flow within the office and with external partners to ensure timely responses.
• Perform general administrative duties such as data entry, photocopying, and mail distribution.

Requirements

• Proven experience as an office clerk, administrative assistant, or in a similar role.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks efficiently and meet deadlines in a fast-paced environment.
• Discretion and capability to handle confidential information with professionalism.
• Strong interpersonal skills with a collaborative mindset.
• Reliable and proactive, with the ability to work independently and as part of a team.
• Prior experience in a consulting or professional services environment is a plus but not required.