Leasing Coordinator

Chestnut Carbon, is a nature-based solutions company committed to developing high-quality voluntary carbon offset projects as well as supporting the long-term conservation of American forests and empowering stewardship among family forest owners.

We seek to…

·       Conserve standing forests in woodlands throughout America.

·       Support the private forest owners who undertake these conservation efforts.

These goals are rooted in the understanding that intact forests offer a variety of benefits, magnifying in impact over time, and bear great value worth protecting.

Chestnut Carbon was founded and backed by Kimmeridge, a US-based private equity firm with offices in New York and Denver

Job Summary: 

The Leasing Coordinator will play a crucial role in managing the Memorandum of Agreement process and ensuring all documentation and agreements are accurately prepared and recorded. This position involves preparing and filing the Memorandums of Agreement, confirming ownership, reviewing the lease agreement, and ensuring all recording instruments meet specific requirements. The ideal candidate will have a strong understanding of leases, contracts, deeds, acquisitions, and GIS systems, along with excellent communication skills and attention to detail. The Leasing Coordinator works in partnership with Membership Coordinator to communicate with member landowners and maintain their membership records in association with the position’s responsibilities. When needed, the Leasing Coordinator will also seek support from in-house legal counsel to seek guidance on customization of filing documents or agreement amendments.

• ·         Basic understanding of leases, contracts, and recording requirements
• ·         Preparing and Filing Memorandums of Agreement with county recording offices across the United States
• ·         Experience with real estate transfer documents, confirming ownership, and supporting documents needed for

• ·         Supporting Membership Advisors in identifying owners, confirming ownership, authority to execute for various organizations such as LLC, Trusts, and Non-Profits, and additional real property information
• Attention to details to ensure that all recording instruments meet the specific recording requirements for each state, county, or other local jurisdiction
• ·         Must be able to print documents in their home office for sending via mail or FedEx for in person signatures
• ·         Review and experience in preparation of leasing agreements is a plus
• ·         Understanding if heirship laws and property transfer tools
• ·         Communicating with landowner members when wet signatures are required, to seek supporting documents to meet filing requirements, or to support the signing authorization on behalf of the organization enrolling with FCW
• ·         Understanding of GIS systems, county mapping resources, and legal descriptions
• ·         Work directly with the Membership Coordinator to assist with maintaining accurate membership records of Leasing Coordinators activities and landowner information within the CRM
• ·         Managing and controlling original signature documents until MOA is recorded and transfer those documents to the FCW home office
• ·         Ability to review and update standard operating procedures Collaborate with FCW legal counsel to resolve ownership questions
• ·         Other duties as assigned

• High school diploma or equivalent; Bachelor's degree preferred
• Previous experience in land management or leasing is a plus
• Familiarity with real estate practices, transfers, documents, and legal procedures
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office, Adobe, DocuSign, and recording software like Simplifile
• CRM experience, specifically, Salesforce is a plus
• Ability to multitask and manage time effectively
• Strong research and analytical skills
• Licensed Notary Public
• ·Certified Abstractor or Certified Title Examiner a plus

• ·      The ideal candidate will have experience in an abstract/title company, have worked in a County or State Recorders Office, or in a similar role that understands the documents and filing requirements of these offices
• ·      Experience with land management in a legal or real estate setting
• ·      Knowledge and experience of working with agricultural or forestland owners
• ·      Experience with real estate law, reviewing, deeds, and other real property documents (trust documents, wills, probate)
• ·      Previous experience working in a remote environment

Diversity, equity, and inclusion are central to everything we do. Chestnut Carbon thrives on and celebrates different views, beliefs, and values. We are committed to our talented team and partners, regardless of background or affiliation, and to actively promoting diversity, equity, and inclusion throughout our business. We strive to be a place where you can be you and bring yourself to work.

Chestnut Carbon is an Equal Opportunity Employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, mental or physical disability, sexual orientation, genetic information, veteran, or marital status.

Thank you for applying to our recent job posting. The Recruitment Department has received your application and will be reviewing it shortly. We appreciate the time and effort you've taken to reach out to us, and we look forward to exploring the possibility of having you join our team.