HR Administrative Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a HR Administrative Coordinator based in the United States.

This role sits at the heart of the employee experience, ensuring smooth and efficient HR operations across the full employee lifecycle. You will support onboarding, orientation, and offboarding processes while helping maintain accurate HR data and documentation. The position plays a key role in coordinating cross-functional HR activities and ensuring employees receive timely, consistent support. You will act as a first point of contact for HR-related inquiries and system assistance. This is a dynamic opportunity to contribute to a fast-paced People team focused on continuous improvement. You will also collaborate closely with multiple internal stakeholders to enhance HR processes and employee satisfaction.

Accountabilities:

Lead and facilitate new hire orientation sessions and ensure all onboarding materials and communications are delivered accurately and on time.
Coordinate onboarding workflows including employee documentation, file creation, system setup, and training support.
Support HR Business Partners in daily administrative tasks and contribute to improving employee lifecycle processes.
Serve as a first point of contact for employee HR inquiries, documentation requests, and HR system troubleshooting.
Manage offboarding processes, ensuring proper coordination with stakeholders and completion of required steps.
Maintain and update HR systems, ensuring data accuracy and proper recordkeeping in employee files.
Assist with compliance audits, data entry validation, and continuous process improvement initiatives.

Requirements:

Bachelor’s degree in Human Resources or related field preferred, or equivalent professional experience.
Previous experience in HR coordination, HR administration, or similar people operations role.
Familiarity with HRIS platforms (experience with Paylocity or similar systems is a plus).
Strong communication skills, both written and verbal, with a service-oriented mindset.
Highly organized with strong attention to detail and ability to manage multiple priorities.
Collaborative approach with the ability to build strong relationships across teams.
Proactive mindset with curiosity for improving processes and systems.

Benefits:

6-month temporary contract opportunity within a dynamic HR environment.
Exposure to a global workforce and cross-functional HR operations.
Opportunity to develop expertise in HR systems and employee lifecycle management.
Collaborative and supportive team culture focused on continuous improvement.
Experience working closely with HR, Recruiting, Legal, IT, and Workplace teams.
Professional growth in a fast-paced and innovation-driven People function.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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