Frontline Executive Support Lead

Executive Assistant to Co-CEOs (REMOTE)

The right-hand wrangler to the co-founders. Our all-terrain support backbone.

A trusted hands-on doer and the co-CEOs' Shadow.

Become our resident get-it-done lead for high-level administrative, operational, and strategic tasks and projects.

We’re looking for a proactive and highly organized Executive Assistant to support the co-CEOs of MiniOffice. This role involves managing a variety of critical tasks that span from logistical planning and project management to onboarding new team members and identifying new business opportunities.

Key Responsibilities:

• Project Management: Oversee and execute high-priority projects, including finding rental spaces for demo units, coordinating new application setups, and managing internal process improvements.

• Onboarding & HR Support: Assist with onboarding new team members, ensuring a smooth integration process and maintaining documentation.

• Logistics Coordination: Handle logistical arrangements, such as booking travel, organizing meetings, and managing schedules.

• Special Projects: Take ownership of unique, one-off tasks that require research, problem-solving, and strategic thinking.

• Documentation, processes and knowledge base improvement

• Sourcing and vetting vendors, tech solutions, materials and HR.

More about us and our expectations:

• www.minioffice.co/mindset

• www.minioffice.co/join

Requirements

• Proven experience as an executive assistant or in a similar role supporting senior executives.

• Exceptional organizational and multitasking abilities.

• Strong proven communication skills (written and verbal).

• Familiarity with the U.S. business environment and time zones.

• Proactive problem-solving and decision-making capabilities.

• VERY tech-savvy with experience in productivity tools and platforms (CRMs, integrations, dialers, Zapier, etc).

Benefits

Compensation:

• Base Salary: $3,000 per month.

• Performance Bonus: Up to $4,000 per month based on achieving key tasks and exceeding performance metrics.

• Freedom: flexible hours and work from anywhere.

• Health insurance (medical, dental, vision) with dependent coverage

• 401(k) with employer match

• Paid time off and holidays

• 3 weeks off + US holidays.

• No caps on how much you can make and grow; exponential rewards for our top performers.

• Influence all business areas and strategy, working directly with the founding team.

What You’ll Actually Get at MiniOffice (Beyond the job title and the money)

• You’ll actually own stuff. Not just “help with” or “support” projects—you’ll run them. If something’s broken or unclear, we’ll expect you to fix it.

• You’ll learn fast by doing. There’s no playbook for most of what we do. You’ll figure things out, try stuff, make mistakes, and get sharper every month.

• You’ll work directly with the founders. No middle layers. You’ll see how real decisions get made—good ones and bad ones—and be part of shaping them.

• Your work will ship, and it’ll matter. This isn’t a place for endless meetings or ideas that go nowhere. If you build or lead something, people will see it and use it.

• You’ll wear a lot of hats. That’s the fun part. You might help close a deal one day and solve an ops fire the next. If you like variety, you’ll like it here.

• You’ll help build something real. We make a physical product that changes how people work and live. It’s not just digital noise—it’s visible, tangible, and lasting.

• You can work from anywhere. We’re fully remote and trust you to manage your time like a pro. No micromanaging, no “camera-on” culture.

• You’ll have real input. Good ideas can come from anywhere here. If you’re smart and speak up, you’ll be heard—and you’ll influence what we do.

• It’s not always easy. We move fast, and we’re building as we go. But if you like building things that didn’t exist before, you’ll feel at home.