This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Assistant in the United States.
This role is a key operational support position within a fast-paced, digitally driven environment, enabling senior leadership to operate efficiently and focus on strategic priorities. You will be responsible for managing complex calendars, coordinating high-stakes meetings, and ensuring seamless execution of daily executive workflows. The position plays a critical role in maintaining organizational rhythm by keeping priorities aligned, communications clear, and actions on track. You will interact with cross-functional stakeholders across multiple time zones, ensuring smooth coordination and follow-through on business-critical initiatives. This is a highly trusted role requiring discretion, strong judgment, and the ability to anticipate needs before they arise. The environment is dynamic and collaborative, with a strong emphasis on ownership, efficiency, and continuous improvement. You will also contribute to streamlining processes and leveraging tools, including AI, to enhance productivity and reduce operational friction.
Accountabilities:- Manage and optimize executive calendars, proactively resolving scheduling conflicts and protecting focus time aligned with strategic priorities.
- Coordinate meetings end-to-end, including logistics, agendas, materials, attendee alignment, and post-meeting follow-ups.
- Track and drive execution of action items, ensuring accountability and timely progress across stakeholders.
- Support daily operational workflows such as communications, scheduling coordination, and cross-team alignment.
- Organize and maintain structured systems for documentation, ensuring accessibility and process repeatability.
- Manage travel arrangements and expense reporting with accuracy and efficiency.
- Identify and implement small process improvements to increase operational effectiveness and reduce friction.
- Use digital tools and AI-enabled solutions to streamline administrative tasks and improve workflow efficiency.
Requirements:
- 4+ years of experience supporting senior leaders in a fast-paced executive or administrative support role.
- Proven ability to manage complex calendars, coordinate across multiple stakeholders, and handle competing priorities.
- Strong proficiency with productivity tools such as Google Workspace (Calendar, Gmail, Docs, Sheets, Slides).
- Demonstrated experience handling confidential and sensitive information with professionalism and discretion.
- Excellent written and verbal communication skills, with the ability to draft clear and professional correspondence.
- Strong organizational skills with attention to detail and the ability to anticipate needs proactively.
- Experience working in dynamic, high-growth, or tech-driven environments is highly preferred.
- Familiarity with AI tools or automation to improve efficiency and reduce manual workload is a plus.
Benefits:
- Competitive base salary ranging from $82,300 to $113,800 USD depending on location and experience.
- Annual bonus opportunities and equity grants with quarterly vesting.
- Comprehensive medical, dental, and vision coverage with employer contributions covering most premium costs.
- Generous 401(k) matching program and Employee Stock Purchase Plan.
- Paid time off, paid holidays, sick leave, and paid family and parental leave.
- Remote-first flexibility with occasional in-person team gatherings and onsite collaboration sessions.
- Wellness, productivity, and financial support allowances to enhance work-life balance and efficiency.
- Strong focus on career development, learning opportunities, and professional growth.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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