This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Assistant in United States.
This role provides high-level administrative support to multiple commercial leaders within a global organization operating at the forefront of clinical diagnostics. You will play a key role in ensuring operational efficiency, seamless coordination, and executive productivity across a fast-paced and mission-driven environment. The position involves managing complex calendars, travel logistics, and administrative workflows while also supporting communication, reporting, and event coordination. You will act as a trusted organizational partner, helping leadership teams stay aligned, prepared, and focused on strategic priorities. The role requires strong autonomy, discretion, and the ability to manage competing priorities with precision. This is a fully remote opportunity within the U.S., offering exposure to a dynamic leadership environment in a global life sciences context.
Accountabilities:- Provide comprehensive executive administrative support to four commercial leaders, ensuring efficient coordination of daily activities and priorities.
- Manage complex calendars, schedule meetings, coordinate travel arrangements, and handle end-to-end expense reporting.
- Support internal communications, including Town Halls, presentations, organizational updates, and email distribution list management.
- Maintain and update organizational charts and leadership documentation to ensure accuracy and alignment.
- Assist with budgeting activities, including invoice processing, cost center tracking, and vendor relationship coordination.
- Organize leadership events, including logistics planning, materials preparation, and on-site or virtual coordination.
- Ensure smooth operational flow across multiple executive priorities while proactively identifying administrative needs and improvements.
Requirements:
- Associate’s degree or equivalent experience, with at least 5+ years of executive administrative support experience.
- Proven experience supporting multiple executives simultaneously in a fast-paced, complex environment.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, OneNote).
- Strong experience with travel coordination, vendor communication, and administrative financial processes such as budgeting or expense management.
- Excellent organizational skills with the ability to manage multiple priorities independently and efficiently.
- Strong communication and interpersonal skills, with high attention to detail and discretion in handling sensitive information.
- Ability to work autonomously, anticipate needs, and support senior leadership with a proactive mindset.
Benefits:
- Hourly compensation range: $39.00–$45.00, with eligibility for bonus or incentive pay
- Comprehensive medical, dental, and vision insurance coverage
- 401(k) retirement savings plan for eligible employees
- Generous paid time off and work-life balance support
- Access to employee benefits programs designed to support well-being beyond work
- Inclusive and collaborative culture within a global life sciences organization
- Opportunity to support senior leadership in a high-impact, mission-driven environment
- Exposure to global operations and executive-level strategic initiatives.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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