Executive Assistant

About the role

The Executive Assistant is a strategic partner to senior leaders in a fast-growing, high-impact organization. This role goes beyond traditional administrative support, helping leaders stay focused on what matters most by proactively managing priorities, anticipating needs, and keeping the business moving forward. The ideal candidate thrives in ambiguity, moves with speed and discretion, and brings structure to a dynamic, scaling environment. 
 

What you'll do

• Act as a trusted strategic partner to senior leaders by proactively managing priorities, calendars, and time allocation to ensure focus on the highest-impact work. 

• Anticipate needs and remove friction by staying several steps ahead - surfacing risks, flagging tradeoffs, and resolving issues before they slow the business. 

• Own complex calendar management and meeting preparation, which may include agenda creation, pre-reads, follow-ups, and action tracking to drive decisions and accountability. 

• Support execution of key initiatives by coordinating cross-functional meetings, tracking milestones, and helping leaders stay aligned on priorities. 

• Manage internal and external communications on behalf of leaders with sound judgment, clarity, and discretion. 

• Drive operational rigor by organizing workflows, improving processes, and introducing structure as the organization scales. 

• Coordinate travel and logistics efficiently and cost-consciously, ensuring leaders are prepared and productive while on the move. 

• Handle sensitive information with the highest level of confidentiality, professionalism, and trust. 

• Serve as a connector across the organization, building strong relationships and helping teams move faster together. 

• Continuously improve how the role operates, identifying opportunities to streamline, automate, or elevate executive support as the business evolves. 

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced, scaling company or high-growth environment. 

• Exceptional organizational and prioritization skills, with the ability to manage ambiguity, shifting priorities, and multiple stakeholders. 

• High judgment and discretion, with a track record of handling sensitive information and operating as a trusted partner.  

Preferred Qualifications  

• Experience in a tech, SaaS, or startup environment, particularly in remote or distributed organizations. 

• Demonstrated ability to operate strategically, not just administratively - anticipating needs and proactively solving problems. 

• Comfort with modern tools and workflows (e.g., Microsoft platforms, project management platforms) and a mindset for continuous improvement. 

Benefits and Incentives

• Competitive Base and Incentive Plan
• Stock Options
• Health and Welfare Plans*
• Life and Disability Plans*
• Retirement Plan*
• Unlimited Flexible Paid Time Off, including your birthday off!
• Collaborative Team Culture

* Benefits for international employees, outside the US, vary by country. 

Nerdio is committed to a diverse and inclusive workplace. Nerdio is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.