Executive Assistant

We're seeking a highly organized, proactive Executive Assistant to provide comprehensive support to our C-suite leadership. This role will serve as the operational backbone that enables our executive team to focus on scaling our groundbreaking AI technology. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional judgment, and can anticipate needs before they arise.

What You'll Do

• Manage complex calendars, scheduling, and travel arrangements for C-suite executives, prioritizing time effectively and resolving conflicts proactively

• Coordinate high-stakes internal and external meetings, including preparation of materials, agenda setting, and follow-up action items

• Act as a liaison between executives and internal teams, external partners, investors, and board members

• Prepare and edit correspondence, presentations, and documents with meticulous attention to detail

• Plan and execute team events, offsites, and company gatherings that strengthen our culture and advance strategic objectives

• Manage expense reports, invoices, and administrative documentation with precision and discretion

• Support strategic initiatives by collecting information, coordinating cross-functional participation, and tracking progress

• Anticipate executive needs and proactively provide solutions before problems arise

• Handle confidential and sensitive information with the utmost professionalism and discretion

What We're Looking For

• 5+ years of experience supporting C-level executives, preferably in a high-growth technology company

• Exceptional organizational skills with ability to prioritize competing demands in a fast-paced environment

• Strong communication skills, both written and verbal, with meticulous attention to detail

• Technical proficiency with Google Workspace, Microsoft Office, project management tools, and scheduling systems

• Problem-solving mindset with the ability to make sound decisions independently

• Adaptability and flexibility to thrive in an evolving startup environment

• Experience in AI/ML, creative technology, or startup environments is a plus

Standout Qualities

• Proactive anticipation of needs and obstacles before they arise

• Calm under pressure with ability to manage competing priorities gracefully

• Exceptional interpersonal skills and emotional intelligence

• Strong judgment about when to make decisions independently vs. when to escalate

• Resourcefulness and creativity in problem-solving