Executive Assistant

Date Posted:

2024-12-19

Country:

United States of America

Location:

OTMOH: Missouri Home Office Remote Location, Remote City, MO, 06032 USA

Otis Elevator Company is searching for a highly motivated Executive Assistant who is responsible for providing administrative support, partnering closely with the executive administrative team to efficiently manage the Executive’s schedule, priorities, and projects. This role requires exceptional organizational skills, attention to detail, and the ability to handle complex calendars, travel logistics, and high-level administrative tasks.

Essential Responsibilities

Manage and maintain schedules, appointments and international/domestic travel arrangements for Senior VP, North America and VP, Delivery Operations and Transformation, as well as other members of their team, as needed
Prepare detailed meeting and travel itineraries, making adjustments based on changing priorities; submit and monitor completion of related expenses. 
Prepare and edit correspondence, communications, presentations, and other documents for Town Halls, annual planning meetings, leadership events, etc. 
Manage logistics, invitations, agendas and records as well as provide support for key leadership meetings, including but not limited to: Town Halls, Annual Planning, Talent Reviews, Business Reviews, etc.
Support meeting preparation and follow up, reviewing upcoming meetings to ensure materials are available and distributed in advance, and providing agendas or documents to meeting attendees, as necessary. 
Prepare communications and materials for the site leadership and consolidate reports and materials for leadership meetings, including senior business reviews.  
Provide support with scheduling onboarding activities for newly appointed leaders.
Interface with all levels of the organization and with external customers in a professional and effective manner 
Manage special projects and initiatives, as necessary.  Ability to work both independently and as a team, as needed based on project requirements.
Handle sensitive information with the utmost confidentiality and professionalism.

EXPERIENCE / QUALIFICATIONS:  

5+ years in a corporate setting; administrative setting preferred
Highly organized with strong attention to detail, and ability to manage multiple priorities 
Excellent communication skills, both written and verbal 
Strong collaboration skills, ability to build partnerships with leadership team, and manage confidential projects. 
Action oriented, proven record of accomplishment in driving for results. 
Takes initiative; results oriented; influences others to achieve common goals. 
Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously.
Proficient with Microsoft Office software (i.e. PowerPoint, Excel, Word, Teams)
This is a remote, 5 days per week role with overtime as needed, and accessible 24/7 via telephone and e-mail to handle urgent requests
Valid US passport and availability to travel domestically and internationally

Education / Certifications

Bachelor’s degree preferred

Otis is the world’s largest elevator and escalator manufacturing, installation and service business. We serve customers in over 200 countries and territories around the world and maintain more than 2 million elevators and escalators globally. Our Gen2® elevator system, energy-saving ReGen™ drive technology and Link escalator solutions have set industry standards for innovation and performance. Otis has more than 68,000 employees, including engineers, digital technology experts, sales and functional specialists, as well as factory and field technicians. We are proud to be a global team that continues to rise to the challenges of a fast-moving, high-performance company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies and cultures to better serve our customers. So just imagine where you can take your career!

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge. 

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.

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