Position Description:
FlexGen is seeking a strategic and process-driven Director of Proposal & Commercial Operations who is a cross-functional leader responsible for driving the end-to-end proposal lifecycle and ensuring seamless alignment between Business Development, Legal, Finance, and Execution teams. This role ensures that all client-facing proposals are strategically positioned, commercially sound, and operationally executable while driving a smooth effective and efficient process. The Director will oversee proposal development, pricing coordination, risk mitigation, and post-award contract transition, serving as the commercial engine room behind high-quality deal execution.
Major Job Responsibilities:
Proposal Management
- Lead the development and submission of compliant, compelling, and timely client proposals and RFP responses across all business lines
- Serve as the single point of coordination across technical, legal, and business stakeholders to ensure proposal alignment with strategic goals and client expectations
- Implement and maintain proposal development processes, tools, templates, and governance frameworks to drive efficiency and quality
Commercial Operations & Risk Alignment
- Collaborate with Finance and Legal to structure proposals that meet margin, cash flow, risk, and compliance thresholds
- Lead internal commercial reviews of terms and pricing; ensure consistency with business objectives and contractual standards
- Identify and escalate commercial risks; recommend mitigation strategies prior to submission or contract execution
Post-Proposal Transition
- Oversee the handoff of awarded contracts to execution teams, ensuring alignment on scope, deliverables, and contract obligations
- Develop and manage a structured post-award transition process to ensure execution readiness and contract compliance
Team Leadership & Process Optimization
- Manage and mentor a team of proposal managers, writers, and coordinators (as applicable)
- Drive continuous improvement initiatives across the proposal and commercial operations lifecycle
- Own reporting and analytics related to proposal activity, pipeline status, and conversion metrics
- Serve as a neutral, trusted point of coordination between Business Development, Operations, Legal, and Finance—ensuring balance, fairness, and clarity in decision-making and execution
- Grow and ensure a level of high-performing contract professionals; foster a culture of accountability, responsiveness, and continuous improvement
- Champion the use of CRM tools and integrated systems (e.g., Salesforce, ProCore, Evisort) to automate and optimize the contracting function
- Propose and implement all processes and tools to optimize Contract Operations
Position Requirements:
- Bachelor’s degree required; MBA or relevant advanced degree preferred
- 10+ years of experience in proposals, commercial operations, deal desk, or business development function
- Proven success leading complex, multi-disciplinary proposal efforts in a B2B, government contracting, energy, or infrastructure environment
- Strong working knowledge of contract negotiation, pricing strategies, and risk analysis
- Exceptional project management, communication, and stakeholder engagement skills
- Proficient in CRM and proposal management tools (e.g., Salesforce, SharePoint, etc.)
- Key Competencies:
- Strategic Thinking & Business Acumen
- Cross-Functional Leadership
- Attention to Detail & Execution Excellence
- Commercial Negotiation
- Risk Identification & Mitigation
- Communication & Influence
- Preferred Experience:
- Familiarity with EPC, software-as-a-service (SaaS), or energy project delivery models
- Experience with joint ventures, team agreements, or consortium bidding
- Knowledge of compliance standards (e.g., FAR/DFARS, ITAR, or other regulatory frameworks) if applicable
FlexGen provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, FlexGen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
FlexGen expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
To the extent permitted by law, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing.