Harbor is seeking a Corporate Engagement and Executive Communications Coordinator to join our growing team. The Corporate Engagement and Executive Communications Coordinator, will play a key role in supporting the executive office of Harbor. This role is ideal for a detail-oriented and highly organized new manager with a passion for effective communication, employee engagement, and leadership operations. The position involves managing a variety of responsibilities that ensure seamless communication and coordination between executives, employees, and other stakeholders.
This position is a pivotal role that supports the organization’s internal communication goals, fosters employee engagement, and enhances executive team effectiveness. If you are a proactive individual who thrives on multitasking and delivering results, we encourage you to apply. This is a full-time position that can be worked from anywhere in the US or Canada (East Coast hours preferred).
Key Responsibilities:
Employee Engagement:
- Assist in planning and executing employee engagement initiatives, such as town halls, leadership Q&A sessions, and employee recognition events;
- Develop materials to promote engagement programs, including email campaigns, intranet updates, and visual content.
Executive Communications:
- Draft, edit, and coordinate executive messages, presentations, and announcements to employees and stakeholders.
- Collaborate with the Sr. Manager of Internal Communications to ensure messaging aligns with the company’s tone, goals, and culture.
- Maintain and update key communication materials, ensuring timely and accurate dissemination.
Event Planning and Coordination:
- Support the planning and execution of leadership events, off-site meetings, and strategic workshops.
- Coordinate event logistics, including venue selection, vendor management, attendee registration, and post-event follow-ups.
- Monitor budgets and timelines to ensure event success.
Leadership Team Support:
- Assist the Chief of Staff in assembling agendas, materials, and presentations for leadership meetings and events, ensuring accuracy and readiness.
- Coordinate meeting logistics, including scheduling, invitations, and on-site or virtual arrangements.
- Act as a liaison between the executive team and various internal stakeholders to facilitate efficient communication.
Project Management:
- Maintain project trackers and timelines, ensuring deadlines are met for communication and engagement initiatives.
- Assist in tracking metrics to assess the effectiveness of internal communications and engagement strategies.
- Handle ad-hoc tasks and special projects in collaboration with the Sr. Manager of Internal Communications and Engagement
Qualifications:
- Bachelor’s degree in communications, Public Relations, Business Administration, or a related field.
- 4-6 years of relevant experience in internal communications, event coordination, or executive support.
- Strong written and verbal communication skills, with the ability to create clear, engaging, and professional content.
- Excellent organizational and project management skills, with attention to detail and the ability to prioritize tasks
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with communication tools like SharePoint, Teams, or similar platforms.
- Comfortable working in a fast-paced environment with cross-functional teams.
- Demonstrated ability to maintain discretion and confidentiality.
Preferred Qualifications:
- Experience in a professional services or corporate environment.
- Familiarity with executive-level communications and employee engagement best practices.
- Basic graphic design skills or experience with tools like Canva or Adobe Creative Suite.
Why Join Us?
- Opportunity to work closely with senior leaders and contribute to meaningful engagement strategies.
- A supportive and collaborative work environment focused on growth and innovation.
- Exposure to diverse projects that enhance leadership communications and employee connection.