Contracts & Compliance Manager

Who We Are

Villa is building America’s leading next-generation homebuilding platform. With a mission to be the easiest, fastest and most cost-efficient way to build homes, Villa is a highly scalable new approach to offsite homebuilding and is critical in solving the many problems facing the U.S. housing market. Villa provides end-to-end services for customers that span feasibility, design, permitting, and construction of high-quality homes built using modern offsite construction. Villa is currently the largest ADU builder in California and is growing rapidly into other housing products and geographies.

Role Overview

We are seeking a detail-oriented, self-motivated Contracts and Compliance Manager to own the day-to-day management of Villa's construction and vendor contracts, insurance programs, licensing, and regulatory compliance. Reporting to our General Counsel, this role sits at the intersection of legal, operations, development, and finance. You will work closely with cross-functional teams to keep the company's contracts organized, subcontractors compliant, and licenses current, all while helping to build and maintain the policies and procedures that support Villa's growth. This is a high-autonomy role that requires someone who can manage competing priorities, stay on deadline, and drive projects to completion.

• Contract Management: Draft, review, and negotiate design-build construction agreements, subcontractor agreements, consulting and vendor agreements, owner representation agreements, NDAs, and scopes of work. Process redlines and contract revisions under attorney supervision, ensuring accurate turnaround and clear communication of changes to internal stakeholders. Manage contract execution through DocuSign, including routing for signature, tracking pending signatures, and maintaining organized records. Own the contract lifecycle for vendor and subcontractor relationships, including renewal tracking, amendments, and terminations. Manage the process for obtaining and tracking mechanic's lien releases from subcontractors and vendors.
• Insurance Program Administration: Manage subcontractor enrollment in and compliance with Owner Controlled Insurance Programs (OCIP) and Project-Specific Insurance Programs (PSIP), coordinating with brokers and the construction team to ensure timely enrollment and compliance. Coordinate annual insurance renewals across all company policies, working with finance and operations to gather necessary information.
• Licensing & Regulatory Compliance: Maintain Villa’s and its affiliate’s general contractor licenses in multiple states, including tracking renewal deadlines, coordinating continuing education requirements, and submitting applications. Manage manufactured home seller, dealer, and installer licenses across multiple states, ensuring timely renewals and compliance with state-specific requirements. Manage California business licenses and monitor for new licensing requirements as Villa expands into new jurisdictions and scopes of work. Support HOA formation for new developments, including coordination of governing documents (CC&Rs, bylaws, articles of incorporation) and California Department of Real Estate (DRE) public reports and disclosures.
• Entity & Lender Compliance: Manage corporate entity records and filings through Filejet, including annual reports, registered agent updates, and foreign qualifications. Track and manage construction lender compliance requirements and associated deadlines, coordinating with the development and finance teams.
• Policies, Procedures & Safety Compliance: Support the development, annual review, and training of company compliance policies and standard operating procedures. Assist with OSHA and other safety programs, including documentation, training coordination, and recordkeeping. Monitor regulatory labor and employment developments to assist with company HR compliance. Help ensure company policies are communicated effectively across teams and updated as regulations evolve.
• Systems & Tools: Work in Procore and DocuSign or other project management software to manage construction contract workflows, documentation, and subcontractor compliance tracking.

• 5+ years of experience in contract administration, compliance, or paralegal work, preferably in construction, real estate development, or a related industry.
• Self-starter who thrives in a remote environment and can manage multiple deadlines and competing priorities.
• Familiarity with design-build construction contracts (such as AIA) and construction subcontractor agreements.
• Strong affinity for technology, including experience with or a willingness to learn, implement, and use contract lifecycle management software and legal AI tools.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and levels of seniority. Proactive communicator who keeps stakeholders informed and escalates issues appropriately.
• Proficiency with DocuSign, Word, Excel, Google Suite, Procore or similar construction management software, and task management tools.
• Willingness to learn. If you do not have all the experience listed but are high-horsepower and love to dive into new and complex projects, this is for you.
• Interest in contributing to solving social issues, particularly in housing and real estate.

• Experience with California contractor licensing regulatory body (CSLB), Colorado contractor licensing regulatory body (DORA) and California Department of Real Estate (DRE).
• Background in or familiarity with manufactured housing, modular, or prefab construction.
• Experience with OCIP/PSIP wrap-up insurance programs or other construction insurance programs.
• Paralegal certificate or equivalent training.

• Impact: Play a key role in addressing one of the biggest challenges of our time – the housing crisis.
• Growth Opportunity: Work in a high-growth startup with significant opportunity for professional development, skill expansion, and responsibility.
• Mission-Driven Team: Join a passionate, mission-driven team dedicated to making a real difference in people's lives.
• Work-Life Balance: Enjoy a flexible work environment with remote work, competitive compensation, and comprehensive benefits.

We are focused on building a diverse and inclusive workforce. If you're excited about this role, but do not meet 100% of the qualifications, we encourage you to apply.

Villa is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles FCIHO, we will consider for employment qualified applicants with arrest and conviction records.

--

By clicking "Submit Application," you acknowledge that you have read Villa’s Privacy Policy.