Scope of Work
The Contractor of Registrar Services will manage all aspects of student records, including registration, transcripts, and graduation requirements. The ideal candidate will have a strong understanding of academic policies and procedures, excellent communication and customer service skills, and the ability to work independently and collaboratively as part of a team.
Essential Functions
Assist with the registration process as it pertains to obtaining student records.
Maintain and update Academic Achievement Records/cumulative records through data entry for students as directed by the academics team/counselors.
Prepare an accurate list of graduates for verification along with archiving grades and transcripts;
Coordinate and process the transfer and withdrawal of students.
Produce and send transcripts, upon request, to pertinent and appropriate parties.
Produce and send Verification of Enrollment (VOE), upon request, to pertinent and appropriate parties; collect and input PEIMS data in demographics, leavers, and completions.
Request student records from the sending school and disseminate them appropriately.
Release Arizona Virtual Tech Academy communications regarding student records and record retention when appropriate to inform families, and on behalf of Stellar Virtual and partners.
Perform other job-related duties as assigned.
Must be available 8:00 am - 5:00 pm Monday - Friday, up to 40 hours per week.
Knowledge, Skills & Attributes
Knowledge of record maintenance; district policies and procedures, state regulations concerning enrollment, and credit requirements.
Strong organization, communication, and interpersonal skills; strong work ethic.
Proven proficiency in MS Excel, and MS Word.
Willingness to become proficient in “newer” technologies such as Zoom, Google, Workspace, and Google Sheets.
Education & Certification Requirements
Contractor Position Details
This is a contract position (1099-SE, Self-Employed).
Contractors will work remotely from their locations.
Contractors are paid on an hourly, month-to-month basis, paid out on the 15th of each month, for hours worked in the previous month.
Equal Employment (EEO) Statement
At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.