Budget Specialist

Department: Finan

Position Title: Budget Specialist

Department: Finance

Reports to: Budget Manager

Location: Remote

Travel: < 10%

Salary:  $36.92/Hr - $55.82/Hr

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

The Budget Specialist is responsible for advanced budget analysis, financial reporting, and compliance oversight across multiple federal, state, and private funding streams.  This position plays a key role in ensuring financial integrity, supporting strategic decision-making, and maintaining compliance with complex funding requirements while enabling the sustainability and growth of critical crisis services nationwide.

Job Duties/Responsibilities:

• Assist with the preparation, review, and ongoing management of annual and multi-year budgets for 988 programs and initiatives.
• Conduct detailed variance analysis, forecasting, and trend analysis to inform program and executive leadership.
• Support strategic financial planning related to program expansion, staffing models, and service demand.
• Prepare comprehensive financial reports for internal stakeholders, executive leadership, and external funders.
• Ensure compliance with federal, state, and private funding requirements, including cost allowability, allocation, and reporting standards.
• Support internal and external audits, fiscal monitoring visits, and compliance reviews related to 988 funding.
• Partner closely with grants management, contracts, and program teams to monitor funding utilization and performance.
• Develop and review budget narratives, amendments, and financial components of grant proposals and renewals.
• Track spending deadlines, match requirements, and restricted funds to ensure timely and compliant use of resources.
• Serve as a subject matter resource for budget and financial questions related to 988 operations.
• Provide financial guidance to program managers and leadership to support informed decision-making.
• Participate in cross-functional planning efforts related to funding strategy, sustainability, and operational scaling.
• Maintain accurate and timely financial data within accounting and budgeting systems.
• Support the development and refinement of financial controls, policies, and procedures.
• Create tools, dashboards, or templates to enhance budget visibility and reporting efficiency.
• Other duties as assigned.

Required Skills/Abilities:

• Knowledge of nonprofit accounting standards, OMB Uniform Guidance (2 CFR Part 200), and cost allocation methodologies.
• Familiarity with financial systems such as NetSuite, Adaptive Planning, or similar tools
• Strong analytical skills with high attention to detail and accuracy
• Strong knowledge of financial analysis and problem-solving
• Clear and effective communication
• Ability to translate financial data for non-financial audiences
• Strong organizational and time-management skills
• Commitment to equity, inclusion, and trauma-informed practices

Required Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, related field or relevant experience listed below.
• 4+ years of experience in budgeting, financial analysis, or grants financial management.
• Demonstrated experience managing government-funded programs, preferably within nonprofit, public health, or behavioral health settings.
• Advanced proficiency in Excel and financial reporting systems.

Physical Requirements:

• Must be able to remain in a stationary position 50% of the time
• Will constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Will frequently communicate over video calls with internal and external stakeholders to provide status updates and potential roadblocks

We determine base pay through a comprehensive review of skills, experience, education, certifications, geographic location, and other relevant factors. The range listed reflects the compensation parameters for the role and does not represent the full compensation package. A complete overview of compensation and benefits will be provided by the Talent Acquisition team during the hiring process.

Full time employees will be eligible for excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, employer paid disability insurance, employer paid life insurance, pre-tax FSA for medical and dependent care, and 401K available.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.

Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Vibrant does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted on our careers page and all communications from the Vibrant recruiting team and/or hiring managers will be from an @vibrant.org email address.