Budget Coordinator

Position Title: Budget Coordinator

Department: Finance

Reports to: Manager, Budgets

Location: Remote

Travel: <5%

Salary Range: $36.92/Hr - $ 49.40/Hr

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

The Budget Coordinator works closely with finance, grants, contracts, and program leadership to track expenditures, support forecasting, and prepare financial reports for internal stakeholders and external funders.

Job Duties/Responsibilities:

• Assist in the development, maintenance, and reconciliation of annual and multi-year budgets for 988 programs and initiatives.
• Monitor monthly expenditures against approved budgets and identify variances or trends.
• Support forecasting and reallocation of funds to ensure optimal use of resources.
• Prepare routine financial reports for program leadership, executive management, and funders.
• Support compliance with federal, state, and private funding requirements, including SAMHSA and other government grants.
• Assist with audits, fiscal reviews, and documentation requests related to 988 funding.
• Collaborate with grants and contracts teams to track funding allocations, allowable costs, and spending deadlines.
• Support budget narratives, amendments, and financial sections of grant proposals and renewals.
• Ensure expenditures align with grant agreements, scopes of work, and regulatory guidelines.
• Serve as a financial liaison between the finance department and 988 program staff.
• Provide budget guidance to non-finance staff to support informed decision-making.
• Participate in meetings related to program planning, funding strategy, and operational scaling.
• Maintain accurate financial data in accounting and budgeting systems.
• Support process improvements to enhance efficiency, transparency, and reporting accuracy.
• Develop tools or templates to streamline budget tracking and communication
• Other duties as assigned.

Required Skills/Abilities:

• Strong proficiency in Excel and financial reporting tools.
• High attention to detail and ability to manage multiple funding streams simultaneously.
• Analytical and problem-solving skills
• Strong written and verbal communication
• Collaborative and service-oriented mindset
• Ability to work in a fast-paced, evolving environment
• Commitment to equity, inclusion, and trauma-informed practices

Required Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field.
• 2+ years of experience in budgeting, financial coordination, or grants management.
• Experience working with government-funded programs, nonprofit organizations, or public health initiatives.
• Experience with federal grants (e.g., SAMHSA, HHS, CDC).
• Familiarity with nonprofit accounting standards and cost allocation principles.
• Experience supporting crisis services, behavioral health, or public health programs.
• Knowledge of financial systems such as NetSuite, Adaptive Planning, or similar platforms.

Physical Requirements:

• Must be able to remain in a stationary position 50% of the time.
• Will frequently communicate over video calls with internal and external stakeholders.

We determine base pay through a comprehensive review of skills, experience, education, certifications, geographic location, and other relevant factors. The range listed reflects the compensation parameters for the role and does not represent the full compensation package. A complete overview of compensation and benefits will be provided by the Talent Acquisition team during the hiring process.

Full time employees will be eligible for excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, employer paid disability insurance, employer paid life insurance, pre-tax FSA for medical and dependent care, and 401K available.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.

Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Vibrant does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted on our careers page and all communications from the Vibrant recruiting team and/or hiring managers will be from an @vibrant.org email address.