Associate Director, Constituency Programs

POSITION TITLE: Associate Director, Constituency Programs 

LOCATION:  Michigan/Ann Arbor/Lansing/Detroit/Varies

STATUS: Full Time, Exempt

Wage: $70,000 per year

Travel Required: 25%; Occasional travel to health centers in the state of MI and travel for conferences and PPFA meetings.

Planned Parenthood of Michigan has implemented a mandatory vaccination policy requiring COVID-19 vaccinations including boosters when eligible for all employees.

We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.  We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

Position Description:

Reporting to the Director of Political Field Operations the PPAM Associate Director, Constituency Programs is responsible for managing PPAM's centralized statewide programs, projects, initiatives, volunteer, and internship programs. The Associate Director, Constituency Programs will manage the development and implementation of program related advocacy and civic engagement work that align to the organization’s mission and strategic goals.

Essential Functions:

Leadership

●        Actively participates in management meetings.

●        Active thought partner in planning and creation of strategic initiatives within the PPAM team.

●        Responsible for program outcomes and goals of the PPAM strategic plan.

●        Responsible for supervising and managing the program and civic engagement staff including RAIZ, Black Organizing Program, Generation Action and Patient Advocacy Program leaders.

●        Responsible for reporting regularly on program outcomes.

Program Management

●        Contribute to cross-movement efforts that center sexual and reproductive health, patient outcomes, and service delivery in light of socioeconomic and political threats to the social and reproductive health outcomes and the economic wellbeing of historically marginalized communities.

●        Provide onboarding and support for staff as it relates to the implementation of programs under the purview of this position.

●        In partnership with the Program Organizers, the Associate Program Director will manage the development and implementation of the health center advocacy, Black Organizing, RAIZ organizing, GenAction, Civic Engagement and internship programs across Michigan.

●        Develop and implement programs that engage Planned Parenthood staff and patients in Planned Parenthood's Advocacy Initiatives.

●        Develop trainings and training materials as it relates to the implementation of programs under the purview of this position.

●        Manage the coordination of rapid response events and serve as the chair of Planned Parenthood Advocates of Michigan’s Action Summit in a lead planner role.

●        Responsible for successfully integrating voter education and engagement around democracy issues into our broader advocacy and organizing programs.

●        Manage, guide and implement civic engagement programs to promote voting access for all, via education and outreach opportunities.

Volunteer Management

●        Support the coordination of statewide volunteer and intern recruitment, training, engagement, retention, and recognition.

●        Motivate and recognize volunteers and plan statewide recognition activities annually.

●        Create and track volunteer pathway/leadership development plans for program staff and volunteers.

●        Support the recruitment of patient storytellers.

Advocacy, & Civic Engagement Grant Management

●        Work with PPFA, PPAM Leadership, PPAM Regional Community Organizers and PPAM Program Organizers to assess capacity for PPAM’s programmatic work.

●        Under the direction of the Director of Political Field Operations and the PPAM Executive Director and VP for Public Advocacy, the Associate Program Director, will draft grant proposals for funding, develop program goals and support the implementation of programmatic work.

●        Track and report on program related grants and develop measures of success and regularly monitors and reports on metrics.

Other Responsibilities

●        Maintain relationships with PPFA and other vendors as it relates to the purview of the position.

●        Manage external customer service/supporter/volunteer inquiry or membership relations requests (management of the PPAM GSuite, Google Voice, DocuSign Volunteer Paperwork Account, etc.)

●        Interpret program effectiveness and recommend changes to departmental policies and procedures as needed.

●        Reviews progress of assignments with PPAM senior management.

This is not an exhaustive list of essential duties and responsibilities. Additional functions may be added, and this job description can be amended at any time.

Knowledge, Skills, and Abilities

Knowledge of:

●        Advanced concepts, practices and procedures used in effective and efficient community outreach activities and organizing campaigns designed to engage target audiences and move them to action.

●        Advanced knowledge of political issues impacting the mission of the organization.

●        Advanced knowledge of sexual and reproductive health issues impacting the organization’s ability to further its mission.

●        Advanced knowledge of the reproductive justice framework.

Skills in:

●        Advanced Project Management.

●        Operating standard office equipment and using required software applications, including Microsoft Office, Google, VAN, Every Action, Asana, Zoom, and others.

●        Data gathering and analytic techniques.

●        Advanced meeting facilitation and process management.

●        Advanced concepts, practices and procedures used in political campaigning and organizing.

Ability to:

●        Partner with other functional areas to accomplish objectives.

●        Facilitate meetings, ensuring that all viewpoints, ideas and problems are addressed.

●        Incorporate needs, wants and goals from established strategic goals into tactics and techniques to meet objectives. 

●        Attend to detail while maintaining a big picture orientation.

●        Gather information, identify linkages and trends and apply findings to assignments.

●        Incite enthusiasm and influence, motivate and persuade others to achieve desired outcomes.

●        Interpret and apply policies and identify and recommend changes as appropriate.

●        Work under pressure on multiple projects concurrently and meet deadlines in a fast-paced work environment with frequent interruptions and changing priorities.

●        Communicate effectively, both verbally and in writing.

●        Work independently as well as collaboratively within a team environment.

●        Handle stressful situations and provide a high level of customer service in a calm and professional manner.

●        Establish and maintain effective working relationships.

●        Travel and accept a flexible work schedule that may involve some evening and weekend commitments.

●        Solve problems, analyze information and data, and manage projects.

●        Exercise a high degree of judgment and diplomacy and maintain confidentiality.

●        Have a sense of humor.

Qualifications and Experience:

Five to seven years of relevant experience in Community or Field Organizing, Political Science, Social Justice and/or Community Engagement work, or related fields

OR

Any equivalent combination of experience, education, and/or training approved by hiring decision makers.

Key Requirements

●        Commitment to advancing race (+) equity in one's work: interested in expanding knowledge about the role that racial inequity plays in our society.

●        Demonstrated ability to effectively communicate across differences, as well as hear and act on feedback related to identity and equity with an openness to learn.

●        Commitment to Planned Parenthood's In This Together service ethos, workplace values, and service standards.

Workplace Values and Commitments:

Supervisory Responsibility:  Program (RAIZ, Black Organizing Program, Patient Advocacy Program, Planned Parenthood Generation Action) & Civic Engagement Staff

Responsible for the overall direction, coordination, and evaluation of these employees. Carries out supervisory responsibilities per the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and redirecting employees; addressing complaints and resolving problems.

Physical Requirements:

Sitting

Up to  7 hrs/day

Lifting

Up to .5 hrs/day

*50 lbs. Max.

Walking

Up to 2 hrs/day

Pushing

Standing

Up to 4 hrs/day

Pulling

Bending

Up to 2 hr/day

Climbing

Up to .5 hrs/day

Squatting

Up to 1 hr/day

Crawling

Generally N/A

Stooping

Up to 1 hr/day

Excessive Heat

Generally N/A

Reaching

Up to 2 hrs/day

Excessive

Cold

Generally N/A

Twisting

Up to 1 hr/day

Dust

Generally N/A

Kneeling

Up to 1 hr/day

Humidity

Generally N/A

Typing

Up to 4 hrs/day

Loud Noise

Generally N/A

Balancing

Generally N/A

*Employees should not attempt to lift, pull or push a load over 50 lbs, without assistance.  Care should always be taken when lifting, pushing, or pulling in an awkward position. 

No unusual hearing or visual demands specified.