Assistant, Program Administration

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Assistant, Program Administration in United States.

Join a mission-driven organization dedicated to making educational travel accessible, meaningful, and impactful for adult learners across the world. This entry-level remote role offers the opportunity to support a dynamic programs team responsible for coordinating global learning experiences. You will play a key part in ensuring operational accuracy, consistency, and high-quality program materials for participants and group leaders. The position involves managing administrative workflows, tracking participant data, and supporting the delivery of complex, multi-format travel programs. Working in a fast-paced and collaborative environment, you will interact with multiple stakeholders across operations, customer service, and program teams. This is an excellent opportunity for someone highly organized, detail-oriented, and eager to contribute to a purpose-driven organization with a global reach.

Accountabilities:

Support daily operations of program administration activities across multiple travel and learning programs.
Create, update, and maintain program departure reports ensuring accuracy and timely delivery.
Prepare and distribute program materials and documents for participants and group leaders.
Track participant information, preferences, and special requests, ensuring timely follow-up and escalation when needed.
Communicate with participants to collect missing or incomplete program information.
Assist with operational tasks such as updating program data, responding to service requests, and coordinating with external vendors.
Support cross-functional initiatives and additional projects assigned by program administration leadership.
Ensure data integrity and consistency across internal systems and program databases.

Requirements:

1+ year of administrative support experience in an office or operational environment.
Bachelor’s degree preferred, or equivalent combination of education and experience.
Experience in fast-paced, multi-tasking environments with strong organizational demands.
High attention to detail with strong accuracy in data handling and documentation.
Strong written, verbal, and email communication skills with a professional, service-oriented approach.
Comfortable working with databases, numbers, and structured operational systems.
Ability to manage multiple priorities simultaneously while meeting tight deadlines.
Strong interpersonal skills with the ability to collaborate across teams and functions.
Problem-solving mindset with a proactive and adaptable approach to work.
Interest in travel, education, or mission-driven organizations is a plus.

Benefits:

Fully remote work environment within the United States.
Competitive hourly compensation at approximately $19 per hour.
Medical, dental, and vision insurance with significant employer contribution.
403(b) retirement plan with employer matching after eligibility period.
Up to 20 days of paid time off annually plus additional paid holiday closure in December.
Employee discounts on travel and educational programs.
Access to professional development resources including LinkedIn Learning.
Supportive, inclusive, and mission-driven workplace culture.
Opportunities to contribute to meaningful global educational experiences.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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Assistant, Program Administration

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