Assistant for Kelly

Core Duties and Responsibilities

• Office Administration: Answering, screening, and directing phone calls; greeting clients; managing incoming/outgoing mail.

• Calendar Management: Scheduling appointments, meetings, and conferences for staff or executives.

• Communication & Documentation: Preparing, editing, and distributing correspondence, reports, memos, and emails.

• Data & Records Management: Maintaining physical and electronic filing systems, ensuring data accuracy.

• Office Support: Ordering office supplies, maintaining inventory, and arranging travel.

• Specialized Support: In some roles, performing basic bookkeeping, invoicing, or assisting with project-based tasks.

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Job Requirements and Qualifications

• Education: High school diploma or equivalent is required; an associate degree or certificate in administration is often preferred.

• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Gmail).

• Experience: Proven experience as an administrative assistant, receptionist, or similar role.

• Soft Skills: Strong organizational skills, attention to detail, excellent verbal/written communication, and ability to multitask.

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