AI Bid & Proposal Manager

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an AI Bid & Proposal Manager based in United States.

This is a high-impact role at the intersection of strategy, writing, and AI-driven operations, where you will own the full RFP lifecycle and help shape how proposals are created at scale. You will operate as a key driver of revenue enablement, transforming complex technical and product inputs into clear, compelling, and competitive submissions. The environment is fast-paced and highly collaborative, working closely with Sales, Product, and Engineering teams across North America. Beyond managing deadlines and submissions, you will design and optimize an AI-augmented proposal system that improves speed, consistency, and quality. This includes building and maintaining a structured knowledge base that powers automated drafting and response generation. The role combines hands-on bid ownership with systems thinking, making it ideal for someone who enjoys both execution and process innovation. Your work will directly influence win rates, deal velocity, and overall go-to-market effectiveness.

Accountabilities:

You will own and continuously improve the end-to-end RFP and proposal lifecycle while also building the systems that make it faster and more scalable. This includes coordinating cross-functional contributors, ensuring compliance, and delivering high-quality submissions under tight deadlines.

Manage the full RFP process from intake, bid/no-bid evaluation, coordination, and submission
Maintain a structured pipeline of active bids and ensure timely execution across competing priorities
Coordinate input from SMEs across Sales, Product, Engineering, and Professional Services
Develop and refine a reusable proposal content library, including narratives and standard responses
Operate and improve an AI-assisted proposal workflow using retrieval-augmented generation (RAG) principles
Maintain and curate a high-quality answer corpus, including continuous updates and feedback integration
Ensure proposal submissions meet formatting, compliance, and client-specific requirements
Track performance metrics such as win rates, cycle times, and proposal quality to drive continuous improvement
Conduct post-submission analysis and embed learnings into future responses

Requirements:

You bring experience in managing complex RFP processes in a technology or B2B software environment, combined with strong writing ability and hands-on familiarity with AI-enabled workflows. You are highly organized, comfortable working independently, and able to coordinate multiple stakeholders effectively.

3+ years of experience in RFP, bid management, or proposal development in a B2B software or tech environment
Hands-on experience using AI tools (LLMs, prompt engineering, or RAG-based workflows) to improve knowledge work
Strong writing and editing skills with the ability to translate technical content into persuasive narratives
Excellent organizational skills and ability to manage multiple deadlines simultaneously
Experience collaborating with cross-functional teams and subject matter experts
Familiarity with proposal tools (e.g., RFPIO, Loopio, Responsive) is an asset
Exposure to utilities, ERP, or regulated software environments is a strong plus
Understanding of data retrieval concepts (e.g., vector search, hybrid retrieval) is an advantage
Ability to work autonomously while maintaining strong alignment with stakeholders

Benefits:

Competitive base salary plus performance-based commission
Comprehensive medical, dental, and vision coverage from day one
Employee stock ownership and retirement savings matching programs (RRSP/401k)
3 weeks of vacation plus 5 personal days
Remote-first work environment across Canada and the US
Lifestyle rewards and employee recognition programs
Learning opportunities and exposure to cutting-edge AI-driven workflows
Inclusive, collaborative work culture focused on innovation and continuous improvement

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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