Administrative Assistant

Balton Construction, Inc. is seeking a dedicated Administrative Assistant to join our growing team. Founded in 2007 by industry veterans Luke McNaughton and Don Ballou, Balton Construction is committed to delivering exceptional commercial and residential construction services based on values of integrity and accountability. With over 30 years of experience in the construction sector, our founders have built a reputation for excellence in quality and customer satisfaction. We specialize in General Contracting, Construction Management, and Design/Build services for various clients, including commercial, residential, religious, and historical projects. As an essential member of our administrative team, you will play a crucial role in supporting our operations by assisting with various administrative tasks, ensuring that our projects run smoothly and efficiently. If you are organized, detail-oriented, and passionate about contributing to a company that values excellence and customer service, we would love to hear from you. Join us at Balton Construction, where we build not just structures but lasting relationships with our clients and partners.

Responsibilities

• Manage daily office operations and maintain a welcoming atmosphere for clients and visitors.
• Coordinate project schedules, meetings, and communications with clients, subcontractors, and suppliers.
• Assist in preparing and processing project documentation, including contracts, invoices, and reports.
• Maintain organized filing systems for project documents and company records.
• Support the management team with administrative tasks to optimize workflow and efficiency.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-ups.
• Assist in the preparation of presentations and marketing materials for potential clients.

Requirements

• High school diploma or equivalent; additional administrative certifications are a plus.
• Proven experience as an administrative assistant or in a similar role, preferably within the construction industry.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent verbal and written communication skills to liaise with clients and team members.
• Attention to detail and a strong commitment to maintaining confidentiality and integrity in all dealings.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.