Administrative Assistant

Level 3 Design Group, a nationally recognized Top 10 hospitality design firm, is seeking a dedicated and organized Administrative Assistant to join our dynamic team. With over 30 years of experience, we specialize in creating innovative and functional spaces for prominent brands within the hospitality industry. Our commitment to blending sophisticated elegance with modern chic design sets us apart, ensuring memorable experiences for visitors while reflecting our clients' visions. We offer a comprehensive range of services, including interior design, FF&E purchasing and procurement, architectural detailing, and construction management. Our award-winning design work, coupled with an experienced procurement team, enables us to source the best products at competitive prices, ensuring client satisfaction through meticulous project management and detailed budgeting. The Administrative Assistant will play a crucial role in supporting our project teams and facilitating smooth office operations, contributing to our mission of delivering exceptional design and service excellence to clients such as Marriott, Hilton, Hyatt, and various boutique hotels. If you are eager to be part of a collaborative environment where creative solutions are celebrated, we encourage you to apply and help elevate our administrative functions in support of our prestigious design projects.

Responsibilities

• Assist in daily office operations and administrative tasks to ensure smooth workflow.
• Manage schedules, appointments, and travel arrangements for the design team.
• Prepare and maintain project documentation, including contracts, proposals, and reports.
• Coordinate communication between clients, vendors, and internal teams to facilitate project progress.
• Assist in the management of project timelines and budgets, tracking deliverables and milestones.
• Maintain and organize design samples, materials, and project files for easy accessibility.
• Support the team in preparing presentations and documentation for client meetings and design reviews.

Requirements

• Proven experience as an administrative assistant or in a similar role within the design or hospitality industry.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent verbal and written communication skills to interact professionally with clients and team members.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and design software preferred.
• Attention to detail and a commitment to accuracy in all tasks and documentation.
• Ability to work both independently and collaboratively within a fast-paced team environment.
• A passion for design and an understanding of the hospitality industry is a plus.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)