Accounting & Bookkeeping Virtual Assistant

• Review and audit QuickBooks Online transactions to ensure expenses are accurate, complete, and supported by appropriate receipts and documentation.
• Reconcile credit card transactions, debits, expenses, and other financial activity while identifying discrepancies or unusual transactions for follow-up.
• Verify that transactions are correctly categorized according to the established Chart of Accounts.
• Maintain organized and complete digital financial records to support month-end reporting, reconciliation, audit preparation, and external accounting requirements.
• Review receipts, disposal tickets, and supporting documentation within the operational platform and cross-reference this information with QuickBooks Online.
• Monitor missing receipts and financial documentation, proactively following up with drivers and other team members to obtain outstanding records.
• Track open documentation requests and ensure issues are resolved promptly rather than accumulating until month-end.
• Identify inconsistencies between operational and financial records and escalate material or unresolved discrepancies when necessary.
• Follow established bookkeeping procedures, checklists, and SOPs while taking ownership of recurring financial administration responsibilities.
• Assist with documenting and improving accounting workflows, including opportunities to use AI and automation to streamline repetitive processes.
• Support the preparation of accurate, well-organized bookkeeping records for the external CPA and internal management.
• Help transition financial documentation and reconciliation activities toward more real-time identification and resolution of issues.

Requirements:

• Previous experience in bookkeeping, accounting administration, finance administration, or a closely related role.
• Regular hands-on experience with QuickBooks Online and strong familiarity with transactional financial data.
• Strong written and spoken English communication skills, with the ability to communicate professionally with internal teams and field-based employees.
• Excellent attention to detail and a consistently high standard of accuracy when reviewing large volumes of financial information.
• Strong organizational, recordkeeping, and time-management skills.
• Ability to identify discrepancies, investigate missing information, and follow issues through to resolution.
• Comfortable performing repetitive reconciliation and financial review tasks without compromising accuracy or consistency.
• Strong ability to follow established processes, checklists, and standard operating procedures.
• Experience with Microsoft Excel or Google Sheets, digital document management, cloud-based file systems, and professional communication platforms.
• Familiarity with expense categorization, Chart of Accounts, bank or credit card reconciliation, month-end bookkeeping, accounts payable, or CPA/accountant support is highly advantageous.
• Experience supporting North American businesses, particularly in field services, transportation, logistics, fleet operations, waste management, or disposal services, is a strong advantage.
• Experience managing receipts and supporting documentation from field-based employees and preparing records for external accountants or CPAs is preferred.
• Familiarity with AI productivity tools such as ChatGPT and workflow automation platforms is beneficial.
• Basic knowledge of Canadian bookkeeping practices is a plus.
• Demonstrated reliability, discretion, persistence, and professionalism when handling confidential financial information.
• Proactive mindset with a willingness to identify process improvements rather than simply completing assigned tasks.
• Reliable internet connection and a suitable setup for consistent remote work.

Benefits:

• Full-time, fully remote position supporting a growing North American business.
• Monthly compensation of PHP 60,000.
• Opportunity to work closely with financial records and contribute directly to accurate month-end reporting.
• Exposure to QuickBooks Online, operational systems, reconciliation processes, and external CPA support.
• Opportunity to contribute to bookkeeping process improvements and the adoption of AI and automation.
• Independent, ownership-focused working environment with responsibility for recurring financial administration activities.
• Opportunity to develop experience supporting a North American business and gain broader exposure to accounting and operational workflows.